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President Office Secretary

国家/地区 : 中国

省份 : 上海

城市 : Shanghai

类别 : 管理层

合同类别 : 正式员工

工作性质 : 全职

职位描述

Takes responsibility for the administrative
follow-up of office's activities.
- Organizes and coordinates line manager's
activities.
-
Logistic support to internal and external meetings.
-
Gathers, communicates, and dispatches information based on manager's
requirement.
-
As line manager's backup to handle delicate and unexpected situations and
facilitates the resolution of ongoing problems.
-
Provide support of all administrative and technical assistance.
-
If necessary, works in partnership and shares some of his/her assistantship
activities with another assistant.
-
Other work assigned by line manager.
Daily
operational job includes:
-
Office itinerary & logistics support;
-
Office car & drivers management;
-
Support office daily maintenance;
-
Daily Meeting support: reservation meeting room, check meeting room in well
condition, order F&B; meeting equipment set up, etc;
-
Support line manager, coordinating with business division VP's assistant for
the global top management visit;
-
Collecting contracts for line manager to review.
-
Keep office stationary, products storage in order;
-
Office filing and archiving.
-
Support cost controlling, purchase order management for line manager.

职位要求

-
Graduated from top-notch university domestic or overseas.
-
At least 2~3 years successful experience as assistant supporting a senior
person. Therefore a good feel of how to manage an executive's time (e.g.
prioritizing meetings) and how to collaborate with different stakeholders (e.g.
extra careful with more senior stakeholders, can move meetings with more junior
stakeholders)
-
Attention to detail, e.g. making sure there are no problems in calendar and
arranging logistics (e.g. double checking a hotel is booked or flight is on
time), ensuring high-quality output (e.g. important e-mails/letters)
-
Excellent English communication skills, so can coordinate with stakeholders
abroad
-
Good at office software (Outlook, Excel, Word, PowerPoint) and write e-mails or
edit PPTs in high quality.
-
Good communication and problem-solving skills.
-
Positive attitude, drive to do your best, learning attitude
-
Trustworthy and reliable for strong sense of responsibility and carefulness.
-
Reachable, e.g. respond by WeChat when needed
-
Personality with resilience, patience and meticulousness.
-
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