Construction Project Manager

Job description

You lead, manage and organize construction projects with a high level of professionalism and according to routines, company policies, guidelines and local legislation.

 

• You prepare and present budgets and business cases.
• You follow-up on cost and suppliers to secure financial transparency.
• You drive tendering and contracting for your projects.
• You coordinate design, execution, and logistics for your projects.

Through strong teamwork and clear communication, you secure that relevant stakeholders receive needed information on time.

Key responsibilities include: 

Routines, Policies & Guidelines

• Secure value engineering and value planning on each step of the project process.
• Secure that contractors and partners are working in line with the Code of Ethics and Code of Conduct.
• Organize regular meetings with business partners & reinforce the importance of our policies and overall expectations.
• Secure that the stores are built in line with the general/local building specifications, instructions & interior specifications.
• Secure that Health & Safety requirements are in place and followed.
• Secure internal routines and strengthen communication between departments in respect to

projects' planning and execution.

Budgets and Business Cases

• Use value planning in all processes, lower costs but maintain high quality.
• Secure investment budget and follow up on both Net & Gross investments.
• Prepare and present budgets and business cases.
• Secure detailed research & preparation for budgets according to the 5 Step Process.
• Optimize project planning to minimize installation, labor and other costs.
• Secure that forecasted figures are matching actuals & final invoicing of projects in LIMA.
• Optimize planning and follow up tools, drive improvement actions and share best practice with colleagues.
• Understand change orders & their origins, challenge them, and provide alternative solutions.

 

Financial transparency & follow up

• Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule.
• Run projects in line with routines and secure financial transparency for all projects.
• Follow up on the payment of landlord contributions.
• Keep project budget within forecasted figures and challenge change orders if they occur.
• Update LIMA on a regular basis.
• Secure that project documentation is in place and saved according to guidelines.

 

Tendering & Contracting

• Partner with regional procurement specialist, C&F manager and Business Controller C&F in order to determine budgets, conduct tenders, evaluate bids and select contractors.
• Support procurement specialist in prequalifying new companies on a regular basis according to PQQ guidelines and secure a solid pool of contractors.
• Review contracts and secure that project/country specific risks are covered; secure that execution and payments schedules are attached and that the contracts are signed according to approval rights.
• Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement.
• Follow up on contractual milestones and notify contractors in case contractual obligations are breached.

 

Design, Execution & Logistics

• Ensure that the stores are designed & built in line with the general/local building specification, guidelines & interior specifications.
• Follow up on the construction process and secure deadlines & quality standards.
• Liaise with consultants and authorities in order to receive all necessary permits.
• Manage the hand over process with landlords & contractors together with leasing.
• Ensure that all interior needed for a project is ordered and delivered on time.
• Coordinate on time deliveries together with NCG Specialist
• Follow up on the construction process through regular site visits & secure that the right materials and solutions are used.
• Ensure compliance with project documentation, time schedule and quality demands.

 

Teamwork & Communication

• Secure that relevant information is conveyed to other departments in time and in a structured way.
• Reach out to other departments on a regular basis, give/request feedback in order to identify improvement areas.
• Secure a good communication between contractors, construction department and stores.

• Degree in Construction, Civil Engineering, Architecture, or equivalent work experience.
• Any certificate within the Project Management field is meriting.
• Have a good understanding about technical installations (such as HVAC, Fire Safety systems, electrical installations etc.), and construction management techniques.
• At least 5 years of relevant working experience from Project Management, Construction and/or real estate, preferably within the retail industry.
• Excellent customer service and interpersonal skills with proven organizational and communication skills
• Self-motivated and strong own initiative and able to initiate action and actively identify new areas for learning and improvement.
• Flexible to work in an office environment and to travel across our construction / retail locations when required.
• Experience from managing external suppliers and follow-up on contractual obligations.
• Experience from working in an international, matrix organization with several stakeholders and seniority levels.
• Proficiency in MS Office and AutoCAD.
• Can understand, read, speak, and write in English at an advanced level.
• People and relationships: Communicative / supportive / consultative
• Tasks and projects:  Analytical / methodical / conscientious
• Drives and emotions: Resilient